FF&E Supply chain Manager

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations. We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality projects. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Africa, Latam and Europe), storage operations, and final-mile delivery. The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners. At a glace: - Mid–Senior role overseeing end-to-end FF&E supply chain for luxury hospitality projects - Responsible for factory supervision, quality control, and production sign-off - Manages storage operations in Preá and all inbound logistics - Coordinates last-mile delivery into different kind of destinations - Oversees inventory accuracy, documentation, dispatch & receiving - Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling - Works closely with Construction for delivery timelines, site readiness, and installation planning - Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments - Must be highly organized, proactive, and experienced in complex or remote logistics environments Responsibilities Production Oversight & Quality Control - Supervise FF&E production at each factory (Africa, Latam & Europe). - Conduct detailed quality checks and approve inventory before packing and sign-off. - Ensure all items meet Utopia’s standards for quality, specifications, and finishes. Inbound Logistics & Storage Management - Monitor and confirm the arrival of goods at the storage facility. - Arrange and oversee loading/unloading operations at all locations. - Hire necessary local equipment or machinery as required. - Maintain a full, accurate, and continuously updated inventory of all items. Documentation & Compliance - Handle all dispatch, receiving, and transport paperwork. - Ensure complete documentation for internal controls and auditing. Delivery Coordination & Final-Mile Logistics - Oversee delivery schedules from factories to locations, ensuring timely arrivals. - Plan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes). - Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions. - Supervise all loading/unloading operations for the transfers. On-Site Coordination & Installation Support - Coordinate delivery timelines and equipment needs with the Construction team. - Organize and supervise unpacking activities. - Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards. Requirements - Professional Experience - 5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects. - Proven experience supervising factory production, performing quality checks, and managing sign-off processes. - Demonstrated ability to coordinate international and domestic logistics (Africa + Europe preferred). - Experience managing storage facilities, inventory systems, and warehouse operations. - Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination. - Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus). - Experience coordinating with construction teams, installers, and multiple vendors simultaneously. - Prior responsibility for delivery scheduling, documentation, and compliance. - Experience supervising installation teams is highly desirable. - English a must - any other language a plus Technical Skills - Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards. - Proficiency in inventory management tools, tracking systems, and documentation workflows. - Understanding of logistics planning, especially final-mile or off-road delivery constraints. - Familiarity with transport regulations, customs basics, and dispatch/receiving procedures. - Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports). - Ability to read technical documents (spec sheets, shop drawings, BOQs). Benefits Salary and benefits are competitive and based on candidate experience. Note: Please submit your CV in English.